Mailroomby Sorted Solution

You already know these people. Now your email does too.

Mailroom is a desktop email client for Gmail and Microsoft 365. Mail, calendar and contacts in one window — and beside every message, the whole history of what you and that person have been saying to each other.

Download for macOS Download for Windows
  • Mail, calendar and contacts
  • Gmail and Microsoft 365
  • Fast, and works offline
  • Every action has a shortcut
Mailroom
The Mailroom window: mailboxes on the left, a list of conversations in the middle, the open message beside it, and a panel on the right showing everything known about the sender.

One window

Everything you open a mail app for, without opening four of them.

Mail

Read, reply, forward and send. Conversations, attachments, drafts, and an outbox that will not send the same message twice.

Calendar

Day, week, month, year and schedule. Make an event, move it, answer an invitation from the message that carried it.

Contacts

Everyone you correspond with, gathered by person and by company, with the history attached.

Search

Full text across everything already on your machine — so it answers instantly, and answers on a plane.

The third column

Who is this, and what did we say last time?

Beside every message, Mailroom shows the person behind it: when you last spoke, how often you usually do, and the thread of everything between you. No searching, no switching to a CRM, no trying to remember.

  • A running timeline of mail and meetings with that person
  • A pre-meeting brief you can read on the way into the room
  • Private notes and tags, yours alone
Mail
A message open in Mailroom with the sender panel on the right listing recent conversations with that sender.

Writing

Send it, or take it back.

Send holds every message for fifteen seconds. Change your mind in that time and it comes straight back as a draft.

  • Send later, for the mail that should not arrive at 11pm
  • Signatures that look the same in the editor as they do on arrival
  • The conversation quoted underneath, folded until you want it
  • Pop a draft into its own window and keep reading
Reply
A reply open in Mailroom with the recipient, subject, a signature, the quoted conversation folded away, and Send, Send later and Attach along the bottom.

Calendar

Your week, in the same window as the mail that made it.

Google Calendar and Microsoft 365 events in day, week, month, year and schedule views — and an invitation can be answered from the message it arrived in.

  • Type “Lunch with Sam tomorrow 12:30–1:30” and it becomes an event
  • The next event always in the corner of your eye
  • Still legible with the wifi off
Calendar — week
The week view in Mailroom, with meetings laid out across Monday to Friday and a line marking the current time.

The keyboard

Never reach for the mouse again.

Every action in Mailroom is in one list with its shortcut — and the shortcuts you already have in your fingers still work. Pick the Gmail keys or the Outlook keys and carry on.

  • ⌘K for anything, by name
  • ⌘/ for the shortcuts that apply right here
  • Undo, for the things you wish you had not just done
  • Tuck the columns away and read one thing at a time
Command palette
The command palette open over the mail window, listing commands with their keyboard shortcuts.

A look around

Every screen below is the application, running.

The mailbox in these pictures is made up — the people, firms and projects do not exist.

Search in Mailroom: a query typed at the top of the window and three matching messages below it, with the matched words underlined.
SearchInstant, across everything, with the matches marked.
A contact record in Mailroom showing the person's details, a timeline of mail and meetings, and a pre-meeting brief.
A contactEverything you have ever said to each other, on one page.
The month view: a grid of October with meetings listed inside each day.
The monthThe long view, when someone asks about the week after next.
A new message open in Mailroom, with recipient, subject, formatting controls and the Send row.
A new messageRich text or plain, attachments, Cc and Bcc, and a signature already in place.
The table view: a dense grid of sender, subject and date with a checkbox on every row.
Table viewFor a clear-out: sort, select a hundred, archive them all.
Contacts grouped by company, with each organisation's people listed under it.
CompaniesThe same address book, gathered by who people work for.
A panel listing the keyboard shortcuts that apply to the current view.
ShortcutsWhat the keyboard does here — the view you are in, not a manual.
The settings window in Mailroom.
SettingsAccounts, appearance, keyboard preset, and what gets synchronised.

Quietly

Your mail stays on your computer.

Mailroom talks straight to your own Gmail or Microsoft 365 account and keeps everything on your machine. There is no Mailroom account to create and no server of ours in the middle — which is also why it is quick, and why it still works with the network off.

The privacy policy sets out exactly what it accesses, and what it never does.

Download

For macOS and Windows.

PLACEHOLDER: download links

macOS (Apple silicon) macOS (Intel) Windows

The builds are not published yet, so there is nothing to download from this page today.

You will need a Gmail, Google Workspace, Microsoft 365 or Outlook account — Mailroom works with those two and not with plain IMAP.